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Gallery assistant / Receptionist


Xavier Hufkens is one of Europe’s leading galleries for contemporary art. With three locations in Brussels, the gallery represents multiple generations of leading contemporary artists and estates and participates in up to ten international art fairs annually.

Gallery assistant / Receptionist job description:

Front desk

  • Welcome and engage with visitors, clients and collectors with professionalism and enthusiasm
  • Give tours of the exhibitions on view upon request and reply to any queries about the gallery, exhibitions, our artists, etc.
  • Maintain the appearance of the front desk (stocking of press releases and hand outs, catalogues, etc.)
  • Answer and direct phone calls, emails and postal mail

Office management

  • Daily management of the gallery spaces and office (overviewing and replenishing office and kitchen supplies, maintaining general cleanliness, ensure smooth running of the gallery)
  • Update and maintain the entry of data in the gallery’s contact database
  • Provide administrative support to team members
  • Manage the gallery’s agenda and organize meetings and appointments at the gallery and outside
  • Assist in the organisation of the gallery’s events such as openings, dinners and artist talks (sending invitations, managing the guest lists and rsvp’s, organising security and surveillance, ordering drinks, preparing the spaces)
  • Make and oversee travel arrangements for artists traveling to Brussels, as well as abroad for team members


  • You are precise, efficient and detail-oriented
  • You have strong organizational and administrative skills
  • You are solution-driven and stress resistant
  • You have excellent communicative and interpersonal skills
  • You can set priorities, multitask and take initiative
  • You are trilingual in English, French and Dutch
  • You have affinity with contemporary art

What we offer:

We offer a full-time position in a dynamic and growing company active in the international art scene. Working hours are from Tuesday to Saturday, from 10 am to 6 pm, with some flexibility where necessary (e.g. during openings and fairs).


Please send your resume and cover letter to

Xavier Hufkens is an Equal Opportunity Employer.